kalamazoo mi public records overview and access guide

What counts as a public record

In Kalamazoo County and the City of Kalamazoo, public records generally include property deeds, tax rolls, court dockets, police reports, meeting minutes, and many licensing files. Some items are restricted by law, but much can be reviewed or copied with a straightforward request.

Where to search and request

The Register of Deeds hosts land records; circuit and district courts provide case indexes; the City Clerk maintains council agendas and ordinances; and the County Clerk handles vital records such as birth, death, and marriage certificates. Many collections are searchable online, with certified copies available by mail or in person.

How to request efficiently

Use Michigan’s FOIA for non-routine documents. Include names, dates, parcel numbers, and case identifiers, and state whether you prefer inspection or copies. Expect modest fees for searches, redaction time, and duplication; waivers may apply for narrow requests.

• Search portals first to avoid delays
• Specify a date range and record type
• Ask for electronic delivery to reduce cost
• Watch for exemptions protecting privacy or active investigations
• Appeal denials in writing within the stated window